P.A / Administrator

Job Description

• Scheduling appointments and managing diaries
• Management of shared inbox and calendar
• Making Travel and Hotel arrangements
• Planning conference, workshops, seminars, and other events
• Preparation of papers / presentation for meetings, taking notes at meetings, preparing the minutes, and subsequently distributing to all participants.
• Generation of presentation materials and control of our core library of go-to docs.
• Timesheet Management support
• Support and coordinate with document controllers to ensure Project documents remain up to date.
• Provision of agreed administration and personal assistant services to internal customers to agreed standards.
• Provide advice and guidance on issues appropriate to their function.
• Carry out designated work packages to meet standards of safety, cost, time, and quality.
• Proactively look to improve the systems in the working area utilising best practice.
• Where appropriate, day to day organisation of business support within business area including, where applicable, guiding and supporting others.
• Organisation of own work with limited reference upwards. Where applicable, anticipate and deal with arising issues according to procedures and laid down parameters, re-route tasks and monitor them.
• Will maintain and develop good contacts with individuals/organisations at all levels internal and external to the Company.
• Where appropriate, may contribute to the formulation of budgetary information and procedures.
• Promoting and monitoring a safe environment/good housekeeping of the working area.
• Where appropriate, train and develop others to appropriate standards.
• Complies with all legislative, regulatory and company procedures and standards e.g. safety, quality, risk, security etc. appropriate to the role.
• General Admin support
• Support in onboarding new starters.
• Support in IT requests and issues.

Knowledge, Skills and Experience

• Demonstrable experience of working as a PA or Administrator. 
• Strong communication skills
• Excellent attention to detail
• Excellent organisation and people management skills
• Ability to prioritise and multitask efficiently.
• Proficient in Microsoft Packages
• Working knowledge of standard word processing., spreadsheet and other productivity software tools
• Experience of working in a Project Support role is desirable
• Ability to obtain BPSS Clearance 

For employees on RWM T&C's, this role is a 8-6

Who are we?

Simply put, our job is to secure a safer future for us all. We do this by managing and disposing of the UK’s nuclear radioactive waste safely and securely for generations to come. We have a critical role in the biggest multi-decade clean-up project in Europe. As part of the Nuclear Decommissioning Authority (NDA) group, we provide permanent answers for nuclear waste.

Nuclear Waste Services builds on the work delivered at the Low-Level Waste Repository (LLWR) site and the Geological Disposal Facility (GDF) programme, maintaining these key activities whilst also adding further essential services for customers in the nuclear energy, defence, industrial, medical, and research sectors. Maintaining and developing this knowledge and experience is key to securing and developing our unique nuclear waste capabilities for the UK and the rest of the world

If you join Nuclear Waste Services, you’ll be part of a team that brings together some of the most brilliant minds from around the UK, working across many specialisms – scientific, engineering, safety, operations, commercial, community engagement, and regulatory – to name a few.

We want Nuclear Waste Services to be a great place​ to work where people are respected, included and can perform at their best. We do this by living our Nuclear Waste Services values;
​​​​​​​

We are action orientated ​​​​​​​- We deliver for our customers, partners, and people safely & securely.

We are collaborative and inclusive - We have greater success when we work together.

We are ambitious - We are problem solvers who embrace and act upon new challenges.​​​​​

We act with integrity - We are trusted to build a safe, secure and sustainable future

What's in it for you?

• On appointment to NWS you will receive 25.5 days annual leave, plus bank holidays and you can accrue up to 13 extra days leave
• Rewarding performance (annual bonus scheme)
• We offer a generous pension scheme through CNNP
• learning and development support
• payment of relevant annual professional subscriptions
• Employee Assistance Programme
• Financial advice assistance
• Flexible working
• Extended family-friendly policies
• Cycle to work scheme
• We welcome flexible and agile working practices
• Flexible working requests can be submitted from day 1 of employment

Equal Opportunities

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone feels respected, included and able to perform at their best. At Nuclear Waste Service we are committed to creating a workplace that is diverse and inclusive. We value the diversity of our people and actively seek to have a workforce that represents the rich diversity of the communities we support. Currently we are underrepresented in some areas, and would particularly welcome applicants from Women, Black, Asian and Ethnic Minorities, LGBTQ+ and candidates who have a disability.

In promoting equal opportunities, Nuclear Waste Service welcomes applications from all sections of the community. We select people according to their abilities and our needs. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet all of the essential criteria for the vacancy. 

Please note: Nuclear Waste Services reserves the right to close the vacancy early. 

If you have any queries or would like to discuss this role, please email nws.recruitment@nuclearwasteservices.uk